How to write a report
#SorryNotSorry but there’s no such thing as how to write a report.
Like there is one kind of report and there’s one right way to write one.
Meeehhh! Wrong. But thanks for playing.
There are endless kinds of reports
- status reports
- research reports
- analysis reports
- financial reports (hundreds of kinds)
- investigation reports
- incident reports
- audit reports
See what I mean? You’re not asking the right question.
How to write a report isn’t the right question.
You need to be asking how to write THIS report.
Every single report needs to be written in a way that’s fit for its own purpose. So there’s a set of questions to ask so you can build a report that will achieve what it needs to.
- How’s this report going to be used?
- Who’s going to use it?
- Therefore, what sections does the report need?
- And lastly, what level of detail do those people need in each of those sections, so they can use the report for their purposes?
Now you’re on the right track
If you can answer those questions, you have a plan. Once you have a plan, you can write the pieces that are easiest first, and work your way from there. Lots of reports should have an executive summary (pretty much any report that’s 2 pages or longer needs one), and you can write that last.
They can be big beasties, but they are certainly manageable. And there’s definitely NOT one right way to write a report. Please stop asking!