How to like someone more: Find commonalities

People are irritating, right?

And this is coming from one of the most loving and empathetic people I know (that’s me – yes, I’m saying nice things about myself. And?)

I’ve believed since I was a teenager that I’m on this earth to love. Empathy is one of my superpowers. I was raised in a family who are incredibly skilled and generous with expressions of love.

But. People are still frikn irritating.

I road rage a bit more than I should. I roll my eyes at people too easily. I’m certainly intolerant with my children fairly regularly.

So.

Now that we’ve established the fact that I’m human and imperfect, I have some advice.

First, connect

Every day in training rooms, my first task is to connect with every person in the room. I believe they can learn better, I can teach better, and we’ll have a more positive experience if we’ve found some way to break down some barriers and feel a bit connected. It’s the purpose of icebreakers (I just puked in my mouth a little bit).  It’s just that icebreakers get used badly so most of us hate them.

In every group, there are always 1 or 2 people I have to try a bit harder with. You know those ones you just don’t gel with? Maybe they have a resting bitch face. Or maybe they don’t laugh at your jokes. Or maybe they only give one-word answers or don’t make eye contact. Whatever it is.

To connect, share

The only way I know to get past that is to keep going until I can find a commonality. To find things in common we have to share stuff. If I want people to share stuff, I have to go first. So I’m an oversharer in a training room. Consciously. Purposefully.

You’ll find out that my moko kauae is still fairly new. That I have grandchildren – holy f*ck – and I’m still surprised by that. You’ll find out I live in Hamilton and that we were once the chlamydia capital of New Zealand.

I talk.  I share.  Until people start to see I’m just human. A bit of a weirdo.  Until they see I might have some things about me that are like them.

Then, ask questions

Then I need to ask enough meaningful open-ended questions to give people a  chance to share useful stuff with me.

Commonalities we might find:

  • things we hate
  • activities we love
  • embarrassing experiences we can relate to
  • schools, towns, countries, trips
  • values

*VALUES*

If you can connect at a values level, there’s no looking back

The more we talk, the more we share, we inevitably find that we share values. And once you’ve discovered that?  Those other difference seem less significant.

You wear a hijab and I wear a moko kauae. Different, right? But both expressions of our identity and the things we believe in. We’re both committed enough to what we believe in to wear it on the outside. To make our beliefs visible in a crowd.

And all of a sudden?

We’re the same.  Deep down.

If you want to connect with people, you need to find things in common. Things that build a connection. Do you have a neighbour who pisses you off? Find some things in common. Things you can build on. Connections that will outweigh the irritants. Got a co-worker you want to throat punch? Find commonalities. One of your children who just keeps rubbing you the wrong way? Build on the things you can find in common.

And watch the world get a little bit brighter!

How to write a resignation letter

So you want to quit your job

It’s time to move on. You’ve got a better offer. Or you’re ready to tell your boss, F*ck you and the horse you rode in on.

Whatever the reason, there’s usually a legal obligation to give written notification and a period of notice.

(Check your contract. You might want legal advice. If there’s any possibility things could go badly in future, you want a written record that you met your legal obligations when you left. I’ve used a resignation letter many years later in court, and it was vital in showing the organisation had a long history of certain behaviour.)

To figure out how to write your resignation letter, you need to know what it needs to accomplish for you.

Every situation is different

To know how best to write your letter of resignation, you need to think about:

  • What does this need to accomplish for me?
  • What do I need them to know?
  • What do I want them to know?
  • What risks are involved in anything I potentially want to say?
  • What level of risk am I willing to accept?

Let’s look at some scenarios.

Scenario 1 – You’ve told them verbally, and you’re just meeting your obligation to give written notice

(This also works when you haven’t told them verbally, and you have no interest in giving them any information about why you’re leaving. It’s professional and matter of fact.)

Hi Donna

Just letting you know that I’ll be finishing work with Dream Job as of 1 February 2019.

Thanks,

Shelly

Keep it simple, short, and to the point. It’s hard for someone to read anything into it, the simpler you keep it.

Scenario 2 – You’ve loved working there, and you want them to know you’re grateful.

Hi Donna

Just letting you know that I’ll be finishing work with Dream Job as of 1 February 2019.

I’ve been offered an exciting role as a unicorn trainer at Even Dreamier Job.

It’s been great working with you – I’ll really miss the team!

Thanks for everything, 

Shelly

Scenario 3 – You want it on the record that there are reasons you’re leaving, and you hope to create change by letting them know.

Hi Donna

Just letting you know that I’ll be finishing work with Dream Job as of 1 February 2019.

Why I’m leaving

  • I’ve let you know my concerns that my values don’t align with the values of the company
  • I’ve struggled to work effectively with Carol and what I consider to be her micro-managing
  • I’ve let you know what’s happening but nothing has changed
  • For my own wellbeing, I’m moving on

My hopes for the company

  • I hope that future employees won’t be subjected to this treatment
  • I’d hope you get Carol some leadership training, or take disciplinary action to get her behaviour under control

I wish you all the best

Shelly

Scenario 4 – You just want to stand up for yourself because you deserve better, and there’s no risk to you in doing so.

Hi Donna

Just letting you know that I’ll be finishing work with Dream Job as of 1 February 2019.

Why I’m leaving

    • I’ve felt unappreciated
    • I believe I deserve to be treated with more respect
    • I won’t continue working somewhere where getting shouted at by my boss is allowed.

Shelly

Scenario 5 – You’re hurt, you’re angry, and you want to let them know.

Be careful. What will this achieve?  What risks might it cause for you? Be very purposeful. I suggest you revisit Scenarios 1, 3, and 4, and go with one of those.

Now get that sucker written. Then go be a Unicorn Trainer.

Be free!

How to create the right tone in your emails

We have some seriously weird ideas about tone. I say this because I train 800 to 1000 people each year, and I hear some really surprising and contradictory perspectives:

  • bullets feel too formal
  • bullets feel too informal
  • I could use structure in an email to someone I work with, but not to a stranger
  • I could use structure in an email to a stranger, but not to someone I work with
  • I couldn’t put a pleasantry in an email to someone I’ve never met before
  • I’d never write an email to someone I’ve never met before without a pleasantry at the beginning

So here’s what you need to know:

Tone is incredibly subjective

Like, completely subjective. We each feel quite confident when we’re writing, that we’re being polite, or warm, or assertive, or respectful.

And then there’s your reader. Who receives your message based on their history, their own perceptions of the meaning and tone of words, and also their current mood. NONE OF WHICH YOU CAN CHANGE.

We need to mitigate the likelihood of being misinterpreted

There are no guarantees when it comes to writing, because we’re writing to humans, and because language is subjective. But we can stack the odds in our favour. We can write in a way that is both fast, efficient, and less likely to allow the reader to hear an unfavourable tone.

To do that, we need to know 4 things:

1. There’s no such thing as a neutral tone

The absence of warmth doesn’t equal neutral. It equals rude. The absence of pleasantry, friendliness, signs that you’re an actual human, doesn’t create a matter-of-fact tone. It creates abruptness, and opens the door for your reader to decide you’re an asshole – especially if they’re having a bad day.

2. A simple smiley or sad face can help

Emojis are not going anywhere, my friends. Love them or hate them, we can‘t dispute that a simple smiley can lessen the likelihood that a statement comes across as snarky 🙂. Or a sad face makes it less likely that an apology comes across as insincere 🙁.

Will you find some people in business who think that’s unprofessional? Yes. In my experience, about 0.2%. But unless you’re positive you’re dealing with one of those 0.2% (with REAL EVIDENCE to back that up), wouldn’t it make more sense to assume you’re writing to one of the 99.8%?

The written English language is subjective and limited in its ability to express the subtleties of tone. Every little thing we can do to mitigate that is a win!

3. Narrative is risky

Ever heard of emotional leakage? Sounds messy. And it is. When you write in a narrative form, ie sentences and paragraphs, it’s easier for 2 things to happen:

  1. your emotions leak through
  2. your reader thinks they can feel your emotions leaking through

Hence, emotional leakage.

So what’s the alternative?  How do we mitigate that? Structure!

4. Structure mitigates the risks around tone

Structure is your best friend in an email.  Here’s what it does:

  • gets your thinking clearer
  • makes it easier for your reader to skim read
  • makes your writing more matter-of-fact, less narrative, thereby reducing the likelihood of emotional leakage
  • makes you look like a badass efficiency freak who everyone wants to work with

So how do you create the right tone in an email?

Write like a human, greet kindly, then get down to business with headings and structure.

Want 10 steps to help you do that every time?

Check out my email course.

The formal business voice is dead

In PR we know what makes a successful apology and what doesn’t. SUCCESSFUL APOLOGY = a conversational, human approach:

Hi Shelly We’re sorry we got the date wrong for setting up the internet at your new home.  We know that was really inconvenient. Thanks for letting us know about the mistake so we could fix it.  We’ll do our best to make sure it doesn’t happen again. Thanks,Your Favourite Internet Provider

UNSUCCESSFUL APOLOGY = the traditional, formal business voice

Dear valued customerIt is with regret that we write to express our apologies for the recent error.There was an unavoidable disruption within our system due to a service upgrade.   We apologise for any inconvenience this may have caused.SincerelyJust Another Nameless Faceless Internet Provider

I imagine you would struggle to think of the last time you were happy to read something written in that voice.  And I’m not just talking about apologies.  So I want to say this to you:

The formal business voice is DEAD.

There is no longer ANY place for it in business today. I cannot find a single situation where the formal voice is helpful. Oh no wait, that’s not true.  There is one time:  If you want to threaten, use the formal voice. “Should the undersigned not comply with the aforementioned conditions, immediate remedial action will be undertaken.” If you want to alienate and intimidate and put the fear of god (or the courts) into someone, use the formal voice.  If you want to achieve almost anything else on the planet, use a conversational voice.

I imagine that so far you’re reading and thinking, well duh, that’s obvious.

But here’s something I’ve learned through training thousands of people to write better in business contexts:  Our writer selves don’t know what our reader selves do. You know good writing.  When you read (at work) you want clear, straight to the point, no fluff, no mucking around.  But when you sit down to write, a completely different set of knowings takes over, and we completely forget what we know as readers (or we think we’re different.  Special.  Unusual because we want those things.  We’re not – sorry ‘bout it.  Everyone wants concise, clear, direct writing). Our writer-selves believe:

  • there are unbreakable rules for good writing at work (and we learned them at school/university)
  • we’ll sound unprofessional (or unintelligent) if our writing is too casual
  • the examples of bad writing that we see all around us (that we HATE to read) are what’s expected of us in a business setting, period

Are you scared?

You wouldn’t be alone.  I may have just shaken your foundations. Alan Siegel, who’s known internationally for his work simplifying legal documents (while retaining all their legal power), describes what he does as “a means to achieving clarity, transparency, and empathy – building humanity into communications.” I LOVE THAT because right there is my issue with the formal business voice and why I say it’s DEAD:  The formal business voice removes the humanity. It takes out the people.  It takes out the you, we, us and switches to third person – the client, the user. It removes ownership and accountability and instead just talks about things “happening”, like: Mistakes were made.  [isn’t that wonderful?  They just happened.  No one is to blame.] It is recommended.  [By whom?  The universe?]

Don’t believe me?

People have been researching this stuff for decades.  And we know that a simple, conversational voice is far more successful when compared to the formal voice:

  • It’s shorter
  • It’s easier to understand
  • It’s more engaging
  • It deescalates situations rather than escalating them (the formal voice sounds pompous and the last thing you want when tensions are high is to sound pompous – cos that helps. )

Still don’t believe me?

Think about brands you love.

Think about how they write to you – by email, in agreements, terms and conditions, on the web.  They have a conversation with you.  They don’t talk down to you.  And you know what?  If THEY can use a conversational, everyday voice and drop the formality in their business writing, SO CAN YOU. The formal business voice is DEAD.  It’s old, shrivelled, fossilised. You’re not! So write like a human.  Preferably a live one.